Nova Scotia Corporation

Step 1: We receive your order and verify the payment
Step 2: Our team review your order and make sure the application is error free
Step 3: For a named company, we conduct name searches, reservation & obtain name approval
Step 4 : We prepare documents: memorandum, consent, statutory form and send to customer by email
Step 5: Customer gives signature and notarize the documents and send to us the scan copy by email
Step 6: After signed documents received from customer, we file to the government system in the right queue
Step 7: The corporation is registered as per queue and documents sent to customer by email.
Step 8: Other services selected in package such as CRA accounts, WCB etc. are completed afterwards.

As long as proper documents received from the customer, a numbered company can be ready in 1 business day. If you have already obtained a name approval from the government, we can register the named company in 1 business day as well. However, if you haven't obtained the name approval by yourself, we can obtain it on be half of you. This form will allow you to choose the name processing queue and registration queue in later steps.

Yes. Incorp Pro offers 3 options for articles of incorporation: standard, advanced and customized.

• Standard Articles of Incorporation (commonly used) : is free and includes unlimited common voting shares with no specific share class.
• Advanced Articles of Incorporation ($100): includes class A common voting and class B common non-voting shares.
• Customized Articles of Incorporation ($350) let's you to input your own text (i.e. share rights, limitations, preferred shares, common shares, custom share class names etc.).

All our articles are prepared and checked by our legal and accounting team.

Incorp Pro prepares the articles of corporation, by laws and other documents. We are proud to incorporate thousands of companies since 2002 in Canada.

A Minute book is a corporate legal document prepared by a our legal and accounting team. As per corporation act, a Minute book is MANDATORY. Minute book consists of by laws, share structure & other legal sections. It's REQUIRED to open bank account. Without it, a corporation is not complete. A Minute book must be presented when corporation is audited. Sample

Share certificates is the legal and official proof of ownership of corporation. You need it to show in any official purpose such as bank, contracts, mortgage etc. It's an absolute recommended items if you have more than one shareholder. We will send some blanks certificates as well which could be used in future in case you add any other person (such as spouse, child, friend) as shareholder. Click here to see more pictures of Share Certificate.

A corporate seal is an embossed seal used for the protection of the business against fraudulent activities. It has legal value in preventing fake representation of your business. Traditionally, corporate seals are used contracts, share certificates, bank documents, land titles etc. It's highly recommended if your company has frequent transactions or provide receipts, invoices and other documentations such as loan contract, mortgage application, employment contract, service contract or any sub-contract. Click here to see more pictures of Corporate Seal.

Payroll account applicable in all cases. Even if you do not have employee, your own salary to be processed through payroll account. Please note, this is not the process your payroll, but this is the initial set up of payroll account with CRA which you definitely need to process the payroll.

You need import export account only if you plan to export or import from/to out side of Canada. Please note, only physical items (not service) fall under export or import. If you select, we will register this account and give you the account number.

If your corporation plan to have employees now or in future, it MUST register with WCB. We register and give you the account number and hook you with WCB authority. Please note, it does not cost monthly premium fees, rather WCB authority will advise on your eligibility of free program or fees.

Two major benefits.

1. Tax claimable: cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package.
2. The default process is, these filing to be done together with corporation; hence, it's cheaper in package. To do this services later; there are manual forms and process; hence, costs more money and takes longer processing time.

Minute Book, Business Number, Corporate Tax ID, HST Account and Payroll account are mandatory. Every corporation must have a corporate tax ID, just like the SIN number for an individual. Similarly, a corporation must have a HST account not only to collect the HST from customers, but also to claim the HST return that the company spends to incorporate, purchase supplies & equipment and other operational expenses. A Payroll account is also required not only to pay the employees, but also to an owner himself or family members as employees of the company.

Many of our clients are law firm and accounting firm. This is why, we kept everything here as a choice. For example, the Minute book is a mandatory for a corporation, but we put here as a choice, because the law firm itself can prepare their minute book.

Most people incorporate their business as of current date. However, Government offers future date of incorporation, where you may select a certain date such as January 1st or any significant date. The future date can be regardless holiday or weekend, and cannot exceed 10 days from the current date. If you choose future date, you will receive incorporation confirmation document now. Government will send the certificate and articles of incorporation to us after the incorporation date, and then we will deliver to you by email.

A business can sell to its customer services or goods or both. Services examples are professional and technical services, consultancy, recreation, arts and entertainment, social assistance etc.

Write your primary and most important business activity (only one). Be specific and avoid general description to avoid delays. Make it short and straights to the point to expediate the process.

In a numbered Company, a random number will be the name (ex. 21345 Nova Scotia Limited). On the other hand, a named Company will have a name such a Mike Construction Ltd. which will be protected by government. Obviously, a named corporation looks better on a business card, bank cheque, invoices and business signs.

Yes, it does. As long as proper documents received from the customer, a numbered company can be ready in 1 business day. If you have already obtained a name approval from the government, we can register the named company in 1 business day as well. However, if you haven't obtained the name approval by yourself, we can obtain it on be half of you.

Generally, a name should have two elements: distinctive and descriptive. The distinctive element can't be common English word, it has to be unique or made up words while descriptive element can be common English words. An example is "Mike Construction". In this name 'Mike' is the distinctive/unique element; 'Construction' is the descriptive element. Put your ideal name, if doesn't work, we will guide you.

Incorp Pro is an agent of Corporations Canada. When you pay us to obtain the name approval on be half of you, we first do pre-search into Corporations Canada system and provincial name database. If the name gets conflict or high chance of being rejected, we will advise you to submit new names. That would be free of cost. However, once a name is submitted to government, a re-submission of new name will cost again fees for name approval.

All of these legal suffixes have same legal meaning and significance. Choice is for appearance purpose only. You may choose anyone that looks nice to you.

Step 1: We receive your order and verify the payment
Step 2: Our team review your order and make sure the application is error free
Step 3: For a named company, we conduct name searches, reservation & obtain name approval
Step 4 : We prepare documents: memorandum, consent, statutory form and send to customer by email
Step 5: Customer gives signature and notarize the documents and send to us the scan copy by email
Step 6: After signed documents received from customer, we file to the government system in the right queue. The registration processing time starts counting from this step.
Step 7: The corporation is registered as per queue and documents sent to customer by email.
Step 8: Other services selected in package such as CRA accounts, WCB etc. are completed afterwards.

As long as proper documents received from the customer, a numbered company can be ready in 1 business day. If you have already obtained a name approval from the government, we can register the named company in 1 business day as well. However, if you haven't obtained the name approval by yourself, we can obtain it on be half of you.

Once we incorporate, Government sends us the electronic documents in email. Hence, we can send you the electronic documents without any additional cost. Sending it by postal service involves additional services such as printing, handling and shipping.

It is the location where business is located. It can be a commercial rented place or home address. It can't be a P.O Box, must be a physical address. CRA documents will go to this address.

Government gives an additional choice if you want all your mails to go to a specific address. This can be same as corporation's address or another physical address or a P.O Box.

Yes, these address can be changed later. In many cases when commercial place is not rented yet, residential address is given.

If you do not have a local provincial address, we provide registered address and mail scanning service. Please click, on the form where says, "If you don't have address in this province, click here"

Yes, you have the choice to renew it on an annual basis. Normally, the price remains same.

Directors are the overall head of the corporation, typically, all the owners. You can add more than one directors (up to 5). Each director has equal power and control to the corporation. Please note, there is no Canadian residency requirement of directors for this province; and therefore, Canadian citizen or foreign nationals can be directors.

Foreigners can be Incorporator, director, officer or shareholder. As per corporation act in this province, there is no Canadian residency requirement of directors for this province; and therefore, Canadian citizen or foreign nationals can be directors.

If you are doing corporation for a client, please do not write here your name. This place is the name of the primary owner of the corporation. We don't contact this person, rather we contact the person mentioned in billing address. You can write your details in the billing address during checkout.

Each director has equal power and control over the corporation. Second director can remove primary director and vice versa. Therefore, you may add additional director whom you trust. You may add a director at a later time as well.

Yes. A director can be added or removed at a later time. That could be done through our website.

Director must be an individual who is 18 year old or more.

Foreigners can be Incorporator, director, officer or shareholder. As per corporation act in this province, there is no Canadian residency requirement of directors for this province; and therefore, Canadian citizen or foreign nationals can be directors.

Every Nova Scotia corporation must appoint an Agent for Service who must reside in Nova Scotia. This individual would be the primary point of all communications from the government. This could be the primary director or any other director who resides in Alberta. If all directors are non-Nova Scotia residents, you can appoint an Nova Scotia attorney or can take the service offered by us.

Yes. You can change the Agent for Service any time. We offer such service through our website.

Yes. You can check mark on the form where it says, "If you don't have an 'Agent for Service' in this province, click here".

Yes, every year when you file annual return for your corporation, you can renew this service. Normally the prices remain same.

Incorporator is the person(s), under whose authority this corporation is being created. Typically, all the directors are the incorporators.

If you are doing for a client, you may choose 'all directors are incorporators'. We do not contact your clients, rather we contact the person in the billing address. You may write your details in billing address.

If you are incorporating a holding company, then you may choose the option, 'incorporator is another corporation'.

Standard Articles: If you are incorporating as a single owner and has no plan to add anybody else to the corporation (family or friend or an investor), then a standard share structure can be sufficient.
Advanced Articles: If you are incorporating with more than 1 owner or anticipate to add additional family member in future or want to keep the option open for assigning different decision making power to the owners, an advanced share structure can be sufficient.
Customized Articles: If you are incorporating with more than 1 owner and plan to add friends or outsiders or investors to the corporation in future, a custom share structure can be a choice.

Changing Articles: Once a corporation is incorporated, its articles and share structure can be changed by filing an articles of amendment which involves with additional government fees and legal fees. We offer articles of amendment service through our website.

Our agents are pleased to offer assistance and guidelines over live chat or phone support. Please call us or initiate a live chat during our business hours. If you need a legal consultation with our legal and accounting team, you can choose such service with our sister company (law firm).

Yes. Bylaws, corporation agreement, share definitions, shareholders' information, officers' information are mandatory as part of the corporation filing. These filing and information are defined in minute book. If you do not select minute book, the next step "Share & Shareholders, Officers" section will skip assuming you will do minute book with another firm. Sample

When you incorporate a company, the expenses are called business development expense which is tax creditable. Any spending you do after incorporation, is considered as operating expense which are not tax creditable. Doing it separately later is a manual process which cost more and takes longer time.

If you are the only shareholder, any number is okay, 100% owned by you. Most people put 1. It's changeable later. If more than one shareholder, put proportionately.

Yes. You can add or remove shareholder later at anytime.

This is just initial set up. It's changeable later when company becomes big. Most people use $1 as initial price.

These are weaker than class A. Most people don't issue it in the beginning. Some people issue in case they are selling some of their shares to others.

You can write the following 3 elements :
Share preference: common share or preferred shares
Share type: votong or non-voting
Share class: A,B,C,D etc.