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Newfoundland Corporation

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Step 1 of 21 - Incorporation Package

4%

  • Get a Newfoundland numbered company in 1 day, named company in 2 days

  • It's a very simple form, guides you step by step and takes 10-15 minutes to complete. If you get stuck in any step, we have live chat and call support. Our legal and accounting team review all orders before registration.
  • $ 0.00 CAD

  • Guidelines

  • What are the incorporation steps?
    Step 1: We receive your order and verify the payment
    Step 2: Our team review your order and make sure the application is error free
    Step 3: For a named company, we conduct name searches, reservation & obtain name approval
    Step 4 : We prepare application, corporation agreement and articles of incorporation
    Step 5: The corporation is registered as per registration queue chosen by the customer.
    Step 6: Other services selected in package such as CRA accounts, WPNL etc. are completed afterwards.
  • How fast can I get the documents?
    A numbered company can be ready in 1 business day and a named company can be ready in 2 business days. If you have already obtained a name approval from the government, we can register the named company in 1 day as well. However, if you haven't obtained the name approval by yourself, we can obtain it on be half of you. This form will allow you to choose the name processing queue and registration queue in later steps.
  • Can I customize the articles?
    Yes. Incorp Pro offers 3 options for articles of incorporation: standard, advanced and customized.
    • Standard Articles of Incorporation (commonly used) : is free and includes unlimited common voting shares with no specific share class.
    • Advanced Articles of Incorporation ($100): includes class A common voting and class B common non-voting shares.
    • Customized Articles of Incorporation ($350) let's you to input your own text (i.e. share rights, limitations, preferred shares, common shares, custom share class names etc.).
    All our articles are prepared and checked by our legal and accounting team.
  • Who prepares it?
    Incorp Pro prepares the articles of corporation, by laws and other documents. We are proud to incorporate thousands of companies since 2002 in Canada.
  • Do I need Minutebook?
    A Minute book is a corporate legal document prepared by a our legal and accounting team. As per corporation act, a Minute book is MANDATORY. Minute book consists of by laws, share structure & other legal sections. It's REQUIRED to open bank account. Without it, a corporation is not complete. A Minute book must be presented when corporation is audited. Sample
  • Minute Book (Pictures)
  • What is share certificates?
    Share certificates is the legal and official proof of ownership of corporation. You need it to show in any official purpose such as bank, contracts, mortgage etc. It's an absolute recommended items if you have more than one shareholder. We will send some blanks certificates as well which could be used in future in case you add any other person (such as spouse, child, friend) as shareholder. Click here to see more pictures of Share Certificate.
  • Share Certificates (Pictures)
  • What is corporate seal?
    A corporate seal is an embossed seal used for the protection of the business against fraudulent activities. It has legal value in preventing fake representation of your business. Traditionally, corporate seals are used contracts, share certificates, bank documents, land titles etc. It's highly recommended if your company has frequent transactions or provide receipts, invoices and other documentations such as loan contract, mortgage application, employment contract, service contract or any sub-contract. Click here to see more pictures of Corporate Seal.
  • Corporate Seal (Pictures)
  • Why need payroll account?
    Payroll account applicable in all cases. Even if you do not have employee, your own salary to be processed through payroll account. Please note, this is not the process your payroll, but this is the initial set up of payroll account with CRA which you definitely need to process the payroll.
  • Do I need import export account?
    You need import export account only if you plan to export or import from/to out side of Canada. Please note, only physical items (not service) fall under export or import. If you select, we will register this account and give you the account number.
  • What is WorkPlaceNL?
    If your corporation plan to have employees now or in future, it MUST register with WorkPlaceNL. We register and give you the account number and hook you with WorkPlaceNL authority. Please note, it does not cost monthly premium fees, rather WorkPlaceNL authority will advise on your eligibility of free program or fees.
  • Any advantage of doing in package?
    Two major benefits.
    1. Tax claimable: cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package.
    2. The default process is, these filing to be done together with corporation; hence, it's cheaper in package. To do this services later; there are manual forms and process; hence, costs more money and takes longer processing time.
  • What are mandatory?
    Corporation's bylaws & minute book, Business Number, Corporate Tax ID, HST Account and Payroll accounts are mandatory. Every corporation must have a corporate tax ID, just like the SIN number for an individual. Similarly, a corporation must have a HST account not only to collect the HST from customers, but also to claim the HST return that the company spends to incorporate, purchase supplies & equipment and other operational expenses. A Payroll account is also required not only to pay the employees, but also to an owner himself or family members as employees of the company.
  • Why choice for mandatory?
    Many of our clients are law firm and accounting firm. This is why, we kept everything here as a choice. For example, the Minute book is a mandatory for a corporation, but we put here as a choice, because the law firm itself can prepare their minute book.

  • Incorporation Date

  • Date Format: DD slash MM slash YYYY
  • Note: Future incorporation date must be within next 30 days from the current date

  • Guidelines

  • What is incorporation date?
    Most people incorporate their business as of current date. However, Government offers future date of incorporation, where you may select a certain date such as January 1st or any significant date. The future date can be regardless holiday or weekend, and cannot exceed 10 days from the current date. If you choose future date, you will receive incorporation confirmation document now. Government will send the certificate and articles of incorporation to us after the incorporation date, and then we will deliver to you by email.
  • What is business activity type?
    A business can sell to its customer services or goods or both. Services examples are professional and technical services, consultancy, recreation, arts and entertainment, social assistance etc.
  • What activities should I write?
    Write your primary and most important business activity (only one). Be specific and avoid general description to avoid delays. Make it short and straights to the point to expediate the process.

  • Company Name

  • Accepted file types: jpg, gif, png, pdf, doc, docx.
  • Please send name approval document to our email. This document is required to complete the process.
  • Note: Your document should look like this Sample

  • Guidelines

  • Named or numbered Company?
    In a numbered Company, a random number will be the name (ex. 21345 Newfoundland Ltd.). On the other hand, a named Company will have a name such a Mike Construction Ltd. which will be protected by government. Obviously, a named corporation looks better on a business card, bank cheque, invoices and business signs.
  • Does it affect service speed?
    A numbered company can be ready in 1 business day and a named company can be ready in 2 business days. If you have already obtained a name approval from the government, we can register the named company in 1 day as well. However, if you haven't obtained the name approval by yourself, we can obtain it on be half of you.

  • Choosing a Company Name

  • Guidelines

  • IMPORTANT NAME RULES
    To be accepted by Government, a business name must have two elements in it, i.e. distinctive element and descriptive element. The distinctive element must be unique or made up words and can't be common English word. The descriptive element can be common English words. Please note, the primary cause of name rejection is missing the distinctive element. An example is "Michael Construction". In this name 'Michael' is the distinctive/unique element; 'Construction' is the descriptive element. Regardless name rejected or approved, Government does not issue any refund.
  • How name approval works?
    Incorp Pro is an agent of Corporations Canada. When you pay us to obtain the name approval on be half of you, we first do pre-search into Corporations Canada system and provincial name database. If the name gets conflict or high chance of being rejected, we will advise you to submit new names. That would be free of cost. However, once a name is submitted to government, a re-submission of new name will cost again fees for name approval.
  • Which legal suffix to choose?
    All of the above legal suffixes have same legal meaning and significance. Choice is for appearance purpose only. You may choose anyone that looks nice to you.

  • Registration Queue

  • Guidelines

  • Details on registration queue and steps
    Step 1: We receive your order and verify the payment
    Step 2: Our team review your order and make sure the application is error free
    Step 3: For a named company, we conduct name searches, reservation & obtain name approval
    Step 4 : We prepare application, corporation agreement and articles of incorporation
    Step 5: The corporation is registered as per registration queue chosen by the customer.
    Step 6: Other services selected in package such as CRA accounts, WPNL etc. are completed afterwards.
  • How fast can I get the documents?
    A numbered company can be ready in 1 business day and a named company can be ready in 2 business days. If you have already obtained a name approval from the government, we can register the named company in 1 day as well. However, if you haven't obtained the name approval by yourself, we can obtain it on be half of you.
  • Why printed copy via postal service cost more?
    Once we incorporate, Government sends us the electronic documents in email. Hence, we can send you the electronic documents without any additional cost. Sending it by postal service involves additional services such as printing, handling and shipping.

  • Corporation's Address

  • To register a corporation in this province, a local provincial physical address is required where the government will send documents. If you do not have a physical address in this province, our agency provides address and mail scanning service.

  • Guidelines

  • What is corporation's address?
    It is the location where business is located. It can be a commercial rented place or home address. It can't be a P.O Box, must be a physical address. CRA documents will go to this address.
  • What is Mailing Address?
    Government gives an additional choice if you want all your mails to go to a specific address. This can be same as corporation's address or another physical address or a P.O Box.
  • Can I change these address later?
    Yes, these address can be changed later. In many cases when commercial place is not rented yet, residential address is given.
  • Do you provide address service?
    If you do not have a local provincial address, we provide registered address and mail scanning service. Please click, on the form where says, "If you don't have address in this province, click here"
  • Is the address service renewable?
    Yes, you have the choice to renew it on an annual basis. Normally, the price remains same.

  • Corporation's Director(s)

  • Guidelines

  • Who is a director?
    Directors are the overall head of the corporation, typically, all the owners. You can add more than one directors (up to 5). Each director has equal power and control to the corporation. Please note, there is no Canadian residency requirement of directors for this province; and therefore, Canadian citizen or foreign nationals can be directors.
  • How about foreigner?
    Foreigners can be Incorporator, director, officer or shareholder. As per corporation act in this province, there is no Canadian residency requirement of directors for this province; and therefore, Canadian citizen or foreign nationals can be directors.
  • How about doing for a client?
    If you are doing corporation for a client, please do not write here your name. This place is the name of the primary owner of the corporation. We don't contact this person, rather we contact the person mentioned in billing address. You can write your details in the billing address during checkout.

  • Additional Director

  • 2nd Director

  • 3rd Director

  • 4th Director

  • 5th Director

  • Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

  • Guidelines

  • Should I add additional director?
    Each director has equal power and control over the corporation. Second director can remove primary director and vice versa. Therefore, you may add additional director whom you trust. You may add a director at a later time as well.
  • Can I add a director later?
    Yes. A director can be added or removed at a later time. That could be done through our website.
  • Any age restriction for a director?
    Director must be an individual who is 18 year old or more.
  • Can I add foreigner as director?
    Foreigners can be Incorporator, director, officer or shareholder. As per corporation act in this province, there is no Canadian residency requirement of directors for this province; and therefore, Canadian citizen or foreign nationals can be directors.

  • Incorporator(s)

  • 2nd Incorporator

  • 3rd Incorporator

  • 4th Incorporator

  • 5th Incorporator

  • Note: If you want to add more than 5 incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

  • Guidelines

  • Who is an incorporator?
    Incorporator is the person(s), under whose authority this corporation is being created. Typically, all the directors are the incorporators.
  • How about doing for a client?
    If you are doing for a client, you may choose 'all directors are incorporators'. We do not contact your clients, rather we contact the person in the billing address. You may write your details in billing address.
  • What is best for a holding company?
    If you are incorporating a holding company, then you may choose the option, 'incorporator is another corporation'.

  • Articles of Incorporation

  • Standard: Used where one person is the only and entire shareholder. This structure does not allow giving shares without admin rights to friends or family members now or in future.

    Advanced: Used commonly. It allows the owner(s) to own two types of shares: voting and non-voting. This share structure also allows friends or family members to own non-voting shares now or in future.

    Custom: Used to personalize share structure based on preferences. This share structure allows to categorize shares into many types such as common, preferred, voting, non-voting etc. This also allows to put a custom clause in the articles of incorporation.

  • Shares & Provisions: Enter Your Text

  • Rights, privileges, restrictions and conditions (if any) attaching to each class of shares and directors' authority with respect to any class of shares which may be issued in series. If there is only one class of shares, enter "Not Applicable"
  • The issue, transfer or ownership of shares is/is not restricted and the restrictions (if any) are as follows. If none, enter "None"
  • Other provisions, if any. Enter other provisions, or if no other provisions enter “None”

  • Guidelines

  • What Articles to choose?
    Standard Articles: If you are incorporating as a single owner and has no plan to add anybody else to the corporation (family or friend or an investor), then a standard share structure can be sufficient.
    Advanced Articles: If you are incorporating with more than 1 owner or anticipate to add additional family member in future or want to keep the option open for assigning different decision making power to the owners, an advanced share structure can be sufficient.
    Customized Articles: If you are incorporating with more than 1 owner and plan to add friends or outsiders or investors to the corporation in future, a custom share structure can be a choice.
  • Can I modify Articles in future?
    Changing Articles: Once a corporation is incorporated, its articles and share structure can be changed by filing an articles of amendment which involves with additional government fees and legal fees. We offer articles of amendment service through our website.
  • I need further help
    Our agents are pleased to offer assistance and guidelines over live chat or phone support. Please call us or initiate a live chat during our business hours. If you need a legal consultation with our legal and accounting team, you can choose such service with our sister company (law firm).

  • Corporation's Bylaws and Minute Book

  • Why Minute Book Matters?

    A Minute book is a corporate legal document prepared by our legal and accounting team. As per corporation act, a Minute book is MANDATORY. Minute book consists of by laws, share structure & other legal sections. It's REQUIRED to open bank account. Without it, a corporation is not complete. A Minute book must be presented when corporation is audited. The next page will skip if you do not choose Minute Book. We left here as optional because many law firms incorporate with us who prepare their own Minute Book.

  • Guidelines

  • Is minutebook required?
    Yes. Bylaws, corporation agreement, share definitions, shareholders' information, officers' information are mandatory as part of the corporation filing. These filing and information are defined in minute book. If you do not select minute book, the next step "Share & Shareholders, Officers" section will skip assuming you will do minute book with another firm. Sample
  • Any advantage of doing in package?
    When you incorporate a company, the expenses are called business development expense which is tax creditable. Any spending you do after incorporation, is considered as operating expense which are not tax creditable. Doing it separately later is a manual process which cost more and takes longer time.
  • Minute Book (Pictures)

  • By-laws, Share Price, Share Distribution and Other legal sections (Skipped as no Minute Book selected)

  • Corporation's By-laws, Share Price, Share Distribution, assigning share classes to owners, percentage of ownership and other legal sections are part of the Minute book. These sections are skipped as no minute book is selected. Please click Next to proceed or Previous to add Minute Book.

  • Share Price (Standard Share Structure)

  • Share Price (Advanced Share Structure)

  • Custom Share Price and Details

  • First Share Class

  • 2nd Share Class

  • 3rd Share Class

  • 4th Share Class

  • 5th Share Class

  • Guidelines

  • What price to put for shares?
    This is just initial set up. It's changeable later when company becomes big. Most people use $1 as initial price.
  • What is class B shares?
    These are weaker than class A. Most people don't issue it in the beginning. Some people issue in case they are selling some of their shares to others.
  • What to write in share price?
    You can write the following 3 elements :
    Share preference: common share or preferred shares
    Share type: votong or non-voting
    Share class: A,B,C,D etc.

  • Shareholders (Standard Share Structure)

  • First Shareholder

  • 2nd Shareholder

  • 3rd Shareholder

  • 4th Shareholder

  • 5th Shareholder

  • Note: If you want to add more than 5 shareholders, you may need to place a customized order. For now, you can place order with these five shareholders and afterwards, give us a call to convert it into a customized order.

  • Shareholders (Custom Share Structure)

  • First Shareholder

  • 2nd Shareholder

  • 3rd Shareholder

  • 4th Shareholder

  • 5th Shareholder

  • 6th Shareholder

  • 7th Shareholder

  • 8th Shareholder

  • 9th Shareholder

  • 10th Shareholder

  • Shareholders (Advanced Share Structure)

  • First Shareholder

  • 2nd Shareholder

  • 3rd Shareholder

  • 4th Shareholder

  • 5th Shareholder

  • Note: If you want to add more than 5 shareholders, you may need to place a customized order. For now, you can place order with these five shareholders and afterwards, give us a call to convert it into a customized order.

  • Guidelines

  • What number of share I put?
    If you are the only shareholder, any number is okay, 100% owned by you. Most people put 1. It's changeable later. If more than one shareholder, put proportionately.
  • Can I change shareholder later?
    Yes. You can add or remove sharehodler later at anytime.
  • How to put share in percentage?
    Total share is calculated by adding up each shareholder's share number. Example: your share is 60, your spouse's share is 40. Then total shares = 60 + 40 = 100. In this case, you hold 60% and spouse holds 40%. If more than one shareholder and you want to assign in percentage, make total share number as 100.

  • Corporation's Officer(s)

  • First Officer

  • 2nd Officer

  • 3rd Officer

  • 4th Officer

  • 5th Officer

  • Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

  • Guidelines

  • What is an officer?
    Anybody including an employee can be an officer to the corporation. It's not as important as of director. It's changeable later at any time.
  • What designation to choose?
    Any designation is fine. It's more important for a big corporation. It's changeable later.
  • Can same person be in many roles?
    Yes, same person can be director, incorporator, officer, and shareholder. Most new corporation starts in that manner and changes when it grows bigger.

  • Post Incorporation (Mandatory) Filing

  • Guidelines

  • Is Business Number Mandatory?
    Yes, all corporation must have a Business number (MANDATORY). This number is also known as RC Number (RC0001). This is the unique identification of your business with Canada Revenue Agency. This is the number you need to provide to make any contract or set up an account for payment processing for your business.
  • What is Corporation's tax ID?
    All corporation must have corporate tax ID. This is like SIN number for an individual. It's required to report any income (even zero) of the corporation. Please note, this is the initial set up of tax ID which you need to provide to your accountant.

  • CRA Account & WorkplaceNL Registrations

  • Guidelines

  • Why need HST account?
    It's the initial set up for a HST account with CRA. Every corporation must have a HST account to collect HST upon sales. Customer's invoice or receipt must show the HST number as well. Unable to collect HST, may cause penalty by CRA.
  • What is payroll account?
    Payroll account applicable in all cases. Even if you do not have employee, your own salary to be processed through payroll account. Please note, this is not payroll service, but the initial set up of payroll account with CRA.
  • What is import account?
    If your business involves in importing physical goods, it is required. The government uses this account to process the customs clearance.
  • What is export account?
    If your business involves in exporting physical goods, it is required. The government uses this account to process the customs clearance.
  • What is WorkPlaceNL registration?
    If your corporation plan to have employees now or in future, it MUST register with WorkPlaceNL. We register and give you the account number and hook you with WorkPlaceNL authority. Please note, it does not cost monthly premium fees, rather WorkPlaceNL authority will advise on your eligibility of free program or fees.
  • Why should I choose in package?
    Two major benefits.
    1. Tax claimable: cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package.
    2. The default process is, these filing to be done together with corporation; hence, it's cheaper in package. To do this services later; there are manual forms and process; hence, costs more money and takes longer processing time.

  • Corporate Supplies

  • Guidelines

  • What is share certificate?
    Share certificates is the legal and official proof of ownership of corporation. You need it to show in any official purpose such as bank, contracts, mortgage etc. It's an absolute recommended items if you have more than one shareholder. We will send some blanks certificates as well which could be used in future in case you add any other person (such as spouse, child, friend) as shareholder. Click here to see more pictures of Share Certificate.
  • Share Certificates (Pictures)
  • What is corporate seal?
    Seal is a protection against fraudulent activity. It has legal value (by default defends) in case anybody create false docs or make false loan in your company name. It's highly recommended if your company has frequent transactions or provide receipt, invoices. It's also needed if you go for loan, mortgage, employment contract, service contract or any sub-contract. Click here to see more pictures of Corporate Seal.
  • Corporate Seal (Pictures)
  • How supplies will be shipped?
    Supplies (physical minute book, share certificate, corporate seal) will be shipped to your mailing address by Canada Post (expedited) and you will receive a tracking number in your email.

  • Corporate Support Services

  • Guidelines

  • Is Fling Annual Return Mandatory?
    A corporation must file its Annual Return with the Government every year. Failed to file an Annual Return may cause potential administrative dissolution of the business. If you include this service now, we will file your Annual Return on time.
  • Post Incorporation Support: Basic VS Comprehensive
  • What is Domain Name?
    We are an agent of global domain registration. After your company name gets approved, we can instantly reserve a domain in your company name (example: www.companyname.com)
  • What is Official Email Address?
    An Official Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: CustomName@companyname.com)

  • Price Summary

  • Price: $ 459.00 CAD
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  • Post Incorporation Filing
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  • CRA Accounts & WorkPlaceNL Registration
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  • Corporate Supplies
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  • Final Check: Please Review Carefully

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Our Offices
  • Toronto: 200-55 Village Centre Pl, Mississauga
  • Montréal: 710-5455 De Gaspe Ave
  • Vancouver: 1248-13351 Commerce Pkwy, Richmond
  • Edmonton: 16143 142 St NW
  • Winnipeg: 1800-201 Portage Ave.
  • Fax Number: 647 945 8872
  • Email: info@incorporationpro.ca
Our Phone Numbers
  • Ontario: 647 945 8873 (8am-8pm EST)
  • Québec: 438 558 2300 (8am-8pm EST)
  • BC: 604 283 2027 (5am-5pm PST)
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